With a purchase
If you buy with me, the file starts on escritura day — page one is the notary appointment.
The house file
Your house’s memory. Kept by me, owned by you.
A Spanish home generates paperwork: transfers, taxes, licences, insurance, damage, renovations. For most owners it ends up scattered across folders, inboxes and memory gaps. With me it becomes one file.
1 file per house
7 years in the example below
0 documents lost
A real example, anonymised
Casa Tosalet, in my file since 2019
This is how the file of a house whose owners live in Münster reads. Names changed, entries typical.
View the house file What my owners see behind the login. Demo, no real sign-in.
Signed in as: Overbeck family · Casa Tosalet
Date Entry Documents
14.03.2019 Purchase Escritura signed Accompanied the notary appointment in Dénia, keys handed over the same day. The file starts here. Escritura (PDF)Nota simple
02.04.2019 Title transfer Title transfer at town hall and cadastre IBI and waste fee transferred to the new owners, cadastre notified. Town-hall confirmation
23.04.2019 Utilities Electricity, water and internet transferred All utility contracts in the owners’ name, payments set up by direct debit. Electricity contractWater contract
11.06.2019 Taxes IBI direct debit set up Property tax has run automatically since, one receipt per year in the file. SEPA mandate
19.05.2020 Licence Tourist rental licence applied for Application filed with the regional government, registration granted. I have managed the summer lettings for the family since. Registration certificate
28.02.2021 Taxes Non-resident tax filed Annual return (Modelo 210) filed through the gestoría — every year since, one entry each. Modelo 210 (receipt)
17.01.2023 Incident Storm damage to the pergola Documented after the January storm, reported to the insurer and the repair commissioned. The family was in Germany at the time. Photos (12)Insurance claimRepair invoice
04.07.2024 Renovation Kitchen renovated between two summers Quotes compared, minor-works licence obtained, trades coordinated. Finished before the first guest of the season. Minor-works licenceInvoices (3)
12.11.2025 Insurance Home insurance renegotiated Three quotes compared, better cover at a lower premium. Old and new policy both live in the file. Policy (new)
08.05.2026 Licence Tourist licence renewed Registration renewed under the current Valencian rules. As of 2026; the rules keep changing, the file keeps up. Renewal certificate
What belongs in the file
Eight kinds of entries, one place
- 01 Purchase
- 02 Title transfer
- 03 Utilities
- 04 Taxes
- 05 Licence
- 06 Insurance
- 07 Incident
- 08 Renovation
How a file begins
Three ways to start yours
With a takeover
Owned your home for years? We gather what exists, close the gaps and keep it current from then on.
With a handover
And if we part ways or you sell: the file is yours. I hand it over complete — to you or to the new owners.
My credentials
Registry and insurance numbers appear as linked credentials on a live site. These are placeholders.
- Agent registry (RAICV)
- [PLACEHOLDER — RAICV Agenten-Register Comunitat Valenciana]
- Professional liability
- [PLACEHOLDER — Berufshaftpflicht-Police]
- Tax ID (NIF/CIF)
- [PLACEHOLDER — NIF/CIF]
Should your house have a file?
Tell me in a first conversation what is on your plate — or first see everything the afterwards service covers.